Services Offered
The Visa Department at Gullas College of Medicine assists international students with the student visa process in the Philippines, including
- Converting tourist visas (9A) to student visas (9F)
- Managing visa extensions.
- Coordinating with the Bureau of Immigration (BI) to ensure requirements are properly filed and updated.
- Beyond documentation, the department also serves as a support system—answering inquiries, providing guidance on visa rules, and issuing advisories on policy changes.
Visa Approval Status
International students may use the link below to view the updated list of approved and disapproved visa applications for reference and status checking.
Passport and ACR Online Forms
International students can use the links below to submit their Passport/ACR information or complete the Passport/ACR Request Form for record updating and processing.
Visa Guidelines and Submission
Visa Pre-Submission Protocol
Students should start the visa process within 3 months before the expiry date, but not earlier. Before proceeding to the Visa Office for submission, students must follow these steps:
- The visa pre-submission process will begin at the Registrar’s Office.
- The Registrar’s Office will verify the required documents for the visa process.
- Only after successful verification will students be permitted to proceed with the visa application process.
- Payment for documents and visa processing fees must be made only after receiving a Note of Approval (Claim Slip) from the Registrar’s Office.
- The Claim Slip will indicate the date when the student can proceed to the Visa Office for submission.
- Students will not be granted permission to process the visa if there is a lack of documents (e.g., Diploma, NMAT, CEA, CED Endorsement, etc.).
Visa Conversion (Tourist Visas 9a → Student Visas 9f) Requirements
| Source | Documents Required | Notes / Copies |
|---|---|---|
| Documents to be Submitted by Students | Passport (Original) | Must be valid for at least 6 months |
| Passport Bio-page | 3 photocopies | |
| All stamps in Passport | 3 coloured photocopies | |
| Back Page of Passport | 3 photocopies | |
| 2x2 Picture (white background, no specs) | 3 copies | |
| * Original Medical Certificate & Reports | 1 photocopy each (X-ray, CBC, Visual Exam, Urinalysis, Physical Exam, Drug Test) | |
| NBI Clearance | Original (valid for 6 months) | |
| ARP (Alien Registration Program) Certificate | Original | |
| Tourist Visa Extension Receipt | 3 photocopies with certification | |
| Notarized Explanation Letter | Only if late submission | |
| To be Received from the Registrar's Office | Joint Letter | Original |
| Certificate of Enrollment | Original | |
| Diploma (if 1st year 1st extension) | Certified true copy | |
| TOR (Transcript of Record) | Certified true copy | |
| Study Load | Original | |
| CEAM Copy / CHED Endorsement | Certified true copy (for transferees) | |
| Additional Documents Filed by the Visa Office | Data Privacy Form | Completed by Visa Office |
| Check List | Completed by Visa Office | |
| Photocopy of BI School Accreditation | Visa Office copy | |
| Duly Accomplished CGAF | Visa Office copy | |
| Explanation Letter | If late submission |
* Only from Level 3 Authorised Hospitals for Medical Certificate.
Student Visa (9f) Extension Requirements
| Source | Documents Required | Notes / Copies |
|---|---|---|
| Documents to be Submitted by Students | Passport (Original) | Must be valid for at least 6 months |
| Passport Bio-page | 3 photocopies | |
| All stamps in Passport | 3 coloured photocopies | |
| Back Page of Passport | 3 photocopies | |
| 2x2 Picture (white background, no specs) | 3 copies | |
| Annual Report Receipt (latest) | 2 photocopies | |
| NBI Clearance | Original (only for the first extension, or if required by BI) | |
| Notarized Explanation Letter | Only if late submission | |
| To be Received from the Registrar’s Office | Joint Letter | Original |
| Certificate of Enrollment | Original | |
| TOR (Transcript of Record) | Certified true copy | |
| Study Load | Original | |
| CEAM Copy | Certified true copy | |
| CHED Endorsement | Certified true copy (for transferee students) | |
| Additional Documents Filed by the Visa Office | Data Privacy Form | Completed by Visa Office |
| Check List | Completed by Visa Office | |
| Photocopy of BI School Accreditation | Visa Office copy | |
| Duly Accomplished CGAF | Visa Office copy | |
| Visa Order | Visa Office copy |
Visa Downgrade (Student Visas 9f → Tourist Visas 9a) Requirements
| Source | Documents Required | Notes / Copies |
|---|---|---|
| Documents to be Submitted by Students | Passport (Original) | Must be valid for at least 6 months |
| Passport Bio-page | 1 photocopy | |
| All stamps in Passport | 1 coloured photocopy | |
| Back Page of Passport | 1 photocopy | |
| 2x2 Picture (white background, no specs) | 1 copy | |
| NBI Clearance | Original (if BI compliance, valid for 6 months) | |
| Notarized Explanation Letter | Only if late submission | |
| To be Received from the Registrar’s Office | TOR (Transcript of Record) | Certified true copy |
| To be Received from the Finance Office | No Obligation Certificate | Original |
| Additional Documents Filed by the Visa Office | Data Privacy Form | Completed by Visa Office |
| Downgrade Check List | Completed by Visa Office | |
| Photocopy of BI School Accreditation | Visa Office copy | |
| Duly Accomplished CGAF | Visa Office copy | |
| Visa Order | Visa Office copy |