Visa Department

Visa Application
Visa Handbook

Services Offered

The Visa Department at Gullas College of Medicine assists international students with the student visa process in the Philippines, including

  • Converting tourist visas (9A) to student visas (9F)
  • Managing visa extensions.
  • Coordinating with the Bureau of Immigration (BI) to
ensure requirements are properly filed and updated.
  • Beyond documentation, the
department also serves as a support system—answering inquiries, providing guidance
on visa rules, and issuing advisories on policy changes.

Visa Approval Status

International students may use the link below to view the updated list of approved and disapproved visa applications for reference and status checking.

Visa Approved / Disapproved

Passport and ACR Online Forms

International students can use the links below to submit their Passport/ACR information or complete the Passport/ACR Request Form for record updating and processing.

Passport / ACR Submission
Passport / ACR Request Form

Visa Guidelines and Submission

Visa Pre-Submission Protocol

Students should start the visa process within 3 months before the expiry date, but not earlier. Before proceeding to the Visa Office for submission, students must follow these steps:

  • The visa pre-submission process will begin at the Registrar’s Office.
  • The Registrar’s Office will verify the required documents for the visa process.
  • Only after successful verification will students be permitted to proceed with the visa application process.
  • Payment for documents and visa processing fees must be made only after receiving a Note of Approval (Claim Slip) from the Registrar’s Office.
  • The Claim Slip will indicate the date when the student can proceed to the Visa Office for submission.
  • Students will not be granted permission to process the visa if there is a lack of documents (e.g., Diploma, NMAT, CEA, CED Endorsement, etc.).
Source Documents Required Notes / Copies
Documents to be Submitted by Students Passport (Original) Must be valid for at least 6 months
Passport Bio-page 3 photocopies
All stamps in Passport 3 coloured photocopies
Back Page of Passport 3 photocopies
2x2 Picture (white background, no specs) 3 copies
* Original Medical Certificate & Reports 1 photocopy each (X-ray, CBC, Visual Exam, Urinalysis, Physical Exam, Drug Test)
NBI Clearance Original (valid for 6 months)
ARP (Alien Registration Program) Certificate Original
Tourist Visa Extension Receipt 3 photocopies with certification
Notarized Explanation Letter Only if late submission
To be Received from the Registrar’s Office Joint Letter Original
Certificate of Enrollment Original
Diploma (if 1st year 1st extension) Certified true copy
TOR (Transcript of Record) Certified true copy
Study Load Original
CEAM Copy / CHED Endorsement Certified true copy (for transferees)
Additional Documents Filed by the Visa Office Data Privacy Form Completed by Visa Office
Check List Completed by Visa Office
Photocopy of BI School Accreditation Visa Office copy
Duly Accomplished CGAF Visa Office copy
Explanation Letter If late submission

* Only from Level 3 Authorised Hospitals for Medical Certificate.

Source Documents Required Notes / Copies
Documents to be Submitted by Students Passport (Original) Must be valid for at least 6 months
Passport Bio-page 3 photocopies
All stamps in Passport 3 coloured photocopies
Back Page of Passport 3 photocopies
2x2 Picture (white background, no specs) 3 copies
Annual Report Receipt (latest) 2 photocopies
NBI Clearance Original (only for the first extension, or if required by BI)
Notarized Explanation Letter Only if late submission
To be Received from the Registrar’s Office Joint Letter Original
Certificate of Enrollment Original
TOR (Transcript of Record) Certified true copy
Study Load Original
CEAM Copy Certified true copy
CHED Endorsement Certified true copy (for transferee students)
Additional Documents Filed by the Visa Office Data Privacy Form Completed by Visa Office
Check List Completed by Visa Office
Photocopy of BI School Accreditation Visa Office copy
Duly Accomplished CGAF Visa Office copy
Visa Order Visa Office copy
Source Documents Required Notes / Copies
Documents to be Submitted by Students Passport (Original) Must be valid for at least 6 months
Passport Bio-page 1 photocopy
All stamps in Passport 1 coloured photocopy
Back Page of Passport 1 photocopy
2x2 Picture (white background, no specs) 1 copy
NBI Clearance Original (if BI compliance, valid for 6 months)
Notarized Explanation Letter Only if late submission
To be Received from the Registrar’s Office TOR (Transcript of Record) Certified true copy
To be Received from the Finance Office No Obligation Certificate Original
Additional Documents Filed by the Visa Office Data Privacy Form Completed by Visa Office
Downgrade Check List Completed by Visa Office
Photocopy of BI School Accreditation Visa Office copy
Duly Accomplished CGAF Visa Office copy
Visa Order Visa Office copy